1. Introduction
School EdTech (“the Company”) is committed to protecting the privacy of its users, including schools, educators, students, and other stakeholders. This Privacy Policy outlines how we collect, use, and safeguard personal information in compliance with applicable laws, including the Children’s Online Privacy Protection Act (COPPA) and the Family Educational Rights and Privacy Act (FERPA). By using our services, you consent to the practices described herein.
2. Scope of Policy
This Privacy Policy applies to all users of School EdTech, including:
- Schools, Educators, and Administrators: Using the platform to access educational tools.
- Students: Accessing educational tools provided through School EdTech.
- Parents or Guardians: Providing consent for student participation.
- Other Users: Engaging with our services.
3. Information We Collect
We collect information necessary to provide and improve our Services. This may include:
a. Information Provided Directly by Users
- Schools and Educators: Names, email addresses, job titles, school names, addresses, and associated administrative details.
- Students: Names, ages, grades, and other educational information required for platform use.
- Parents or Guardians: Names, contact information, and consent forms.
b. Automatically Collected Information
- IP addresses and browser types.
- Usage data, such as time spent on the platform and features accessed.
- Device identifiers and operating systems.
c. Cookies and Tracking Technologies
We use cookies, browser storage, and similar technologies to enhance user experience, track usage patterns, and improve functionality. Users can disable cookies in their browser settings; however, this may limit certain features.
d. Third-Party Data
Data shared with us through integrations with third-party services, subject to their respective privacy policies.
4. Use of Collected Information
We use collected information solely for educational and operational purposes, including:
a. Providing Services
- Facilitating access to educational tools and resources.
- Maintaining user accounts and profiles.
b. Improving the Platform
- Conducting analytics to optimize functionality.
- Addressing technical issues and user feedback.
c. Compliance with Legal Obligations
- Ensuring adherence to COPPA, FERPA, and other applicable regulations.
- Responding to lawful requests from authorities.
5. Data Sharing and Disclosure
School EdTech does not sell or rent personal information. We only share data under the following circumstances:
a. With Consent
Sharing student information with parents, guardians, or authorized school personnel.
b. Service Providers
Collaborating with vetted third-party vendors to support platform operations (e.g., hosting, analytics).
c. Legal Requirements
Disclosing information to comply with legal obligations or protect rights, safety, and security.
d. Data Processing Agreement (DPA)
School EdTech processes personal data on behalf of schools. Schools, as the “Controller,” retain ownership of the student data and are responsible for how it is used. As the “Processor,” we handle data based on the terms outlined in our Data Processing Agreement (DPA), which is completed once a school subscribes to our services. To learn more, please review our Data Processing Agreement (DPA).
e. Business Transfers
In the event of a merger, acquisition, or sale, user data may be transferred as part of the transaction. Notice will be provided if such changes occur.
6. Children’s Privacy (COPPA Compliance)
a. Parental Consent
We obtain verifiable parental consent before collecting personal information from children under 13.
b. Access to Data
Parents can review or request the deletion of their child’s information at any time.
c. Data Minimization
We collect only the information necessary for educational purposes.
d. Prohibited Activities
We do not market or advertise to children under 13.
For more information on how we process children’s data in compliance with applicable laws, please refer to our Data Processing Agreement (DPA).
Suggested Direct Notice to Parents:
To help schools comply with the requirement to notify parents directly, we have provided a Suggested Direct Notice to Parents. This notice can be shared with parents to inform them of how their children’s data will be used within our platform.
7. Student Records (FERPA Compliance)
a. Data Ownership
Schools retain ownership of all student education records.
b. Access and Correction
Parents and eligible students have the right to access and request corrections to student records.
c. Protection Measures
We implement safeguards to prevent unauthorized access or disclosure.
8. Data Security
We utilize industry-standard security measures to protect personal information. These measures include encryption, secure storage, and access controls. We also conduct regular audits to identify and address vulnerabilities. In the event of a data breach, we will notify affected parties promptly and take corrective actions.
9. Data Retention
a. Retention Periods
We retain data only as long as necessary for educational purposes or as required by law.
b. Deletion Requests
Users may request deletion of their data upon termination of services.
10. User Rights and Data Processing
Users have the following rights regarding their personal information:
a. Access
Requesting a copy of the data we hold.
b. Correction
Updating or correcting inaccurate information.
c. Deletion
Requesting the removal of personal data, subject to legal obligations.
As outlined above, schools retain ownership of student data, and we process it according to the terms specified in the Data Processing Agreement (DPA). The agreement includes terms for data access, retention, and security. To review or request additional information, please refer to our Data Processing Agreement (DPA).
11. Third-Party Integrations
We may integrate with third-party services to enhance our platform. While we take steps to ensure these services comply with our standards, School EdTech is not liable for breaches or misuse by third-party providers. Users should review the privacy policies of any third-party services they engage with.
12. Cookies and Tracking Technologies
We use cookies and similar technologies to enhance user experience and improve our services. Users may adjust their browser settings to refuse cookies, but this may limit functionality. Cookies help:
- Identify returning visitors.
- Track usage and improve features.
- Store user preferences for a customized experience.
13. Data Breach Protocol
In the event of a data breach, we will:
- Notify affected users and schools promptly.
- Investigate the breach and implement corrective actions.
- Cooperate with authorities as required.
14. Business Transfers and Purchases
In the event of a business transfer, merger, or sale, user data may be disclosed to involved parties. Any changes to data handling following such events will be communicated and governed by this Privacy Policy unless a new one is adopted.
15. California Privacy Laws (CCPA Compliance)
a. No Sale of Personal Data
We do not sell personal data.
b. Access and Deletion Requests
California residents may request details about how their information is used or request its deletion by contacting us at [email protected].
c. Individual Rights
Users may request information on data collection, sharing practices, and opt-out of any sale of their information (if applicable).
16. International Users
For users accessing the platform outside the United States:
a. Data Transfers
Information may be stored and processed in the United States, subject to U.S. laws.
b. Compliance
Ensuring compliance with local regulations for international users.
17. User Responsibilities
Users are responsible for maintaining the security of their accounts, including:
- Keeping passwords confidential.
- Not sharing login credentials with unauthorized parties.
- Reporting any suspicious activity to School EdTech.
18. Policy Updates
We may update this Privacy Policy periodically. Notification of such updates will be posted on this page, and continued use of the platform constitutes acceptance of the revised Policy.
19. Contact Information
For questions or concerns regarding this Privacy Policy, please contact us at [email protected].