School EdTech (“we”, “our”, or “us”) provides a school management system that allows educational institutions to store and manage personal information of students, parents/guardians, and staff members. This Privacy Policy explains how we process and protect such personal information within our system.

Information Processed

Our system is designed to store the following types of personal information collected by schools:

Student Information

    • Name, date of birth, and contact information

    • Academic records, grades, evaluation data, attendance records, and disciplinary records

    • Health and medical information (if provided by the school)

Parent/Guardian Information

    • Name and contact information

    • Financial information for billing purposes

Staff Information

    • Name, date of birth, and contact information

    • Employment records, payroll data, credentials, and certifications

We do not directly collect this information from individuals. The personal information is collected by the schools and then stored and processed within our school management system. We may also automatically collect certain usage data, such as IP addresses, browser types, and pages visited within our system.

How Information is Used

The schools use our system to:

    • Maintain student records

    • Track academic progress

    • Facilitate communication with parents/guardians

    • Manage staff records and payroll

    • Generate reports and analytics

    • Other educational administration purposes

We use the personal information and usage data to provide, maintain, and improve our school management system, as well as for the other purposes outlined in the “Use of Your Personal Data” section of the attached document.

Information Sharing and Disclosure

We do not sell, rent, or share personal information with third parties for marketing purposes. However, we may disclose or transfer personal information in the following circumstances:

    • To third-party service providers assisting with system operations

    • If required by law or valid legal requests

    • During a merger, acquisition, or business transfer

Schools and their authorized personnel also have access to the personal information stored in our system.

Data Security and Retention

We implement industry-standard security measures to protect the personal information stored in our system from unauthorized access or disclosure, including:

    • Encryption of data in transit and at rest

    • Regular security audits and vulnerability assessments

    • Multi-factor authentication for system access

    • Regular backups and disaster recovery planning

However, no system is 100% secure.

Personal information is retained within our system for as long as needed by the schools to serve their educational administration purposes, unless a shorter retention period is required by law. Schools are responsible for determining their data retention policies within our system.

User Rights and Choices

Users (students, parents/guardians, and staff) have the right to:

    • Access and update their personal information

    • Request the deletion of their personal information (subject to school policies)

    • Opt-out of certain data processing activities

Requests to exercise these rights should be directed to the school that collected the information.

Children’s Privacy

Protecting the privacy of children is especially important to us. Our system complies with the Children’s Online Privacy Protection Act (COPPA) and other applicable laws. We do not knowingly collect personal information from children under the age of 13 without parental consent. Schools using our system are responsible for obtaining necessary consents and providing appropriate notices to parents/guardians. If we become aware that we have inadvertently received personal information from a child under the age of 13 without proper consent, we will take steps to delete such information as soon as possible.

Contact Information

If you have any questions or concerns about this Privacy Policy or our data practices, please contact us at:

School EdTech
Info at

Policy Updates

We may update this Privacy Policy from time to time to reflect changes in our practices, legal requirements, or other factors. When we make changes to this policy, we will update the “Effective Date” at the top of this document and notify our users through prominent notices within our system or via email. We encourage you to review this policy periodically to stay informed about how we are protecting your information.

By using our school management system, schools and their authorized users consent to the processing of personal information as described in this Privacy Policy and the attached document.